Effective Date
March 4, 2026
These Terms of Service ("Terms") constitute a binding agreement between you ("Customer," "you," or "your") and VantagFleet ("Company," "we," or "us") governing your access to and use of the VantagFleet fleet management and compliance platform, including our websites, applications, and related services (collectively, the "Service"). The Service is designed to assist motor carriers, fleet operators, and drivers with compliance, documentation, safety, and operational data management.
By creating an account or by accessing or using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. If you are using the Service on behalf of an organization, you represent and warrant that you have the authority to bind that organization to these Terms. If you do not agree to these Terms, you must not access or use the Service.
VantagFleet provides a software-as-a-service platform for fleet management and regulatory compliance, including driver and vehicle tracking, document management, compliance alerts, IFTA reporting tools, and integration with third-party ELD providers (e.g., Motive, Geotab, Samsara). We reserve the right to modify, suspend, or discontinue any part of the Service with reasonable notice where practicable.
You must provide accurate registration information and keep it current. You are responsible for maintaining the confidentiality of your account credentials and for all activity under your account. You agree to use the Service only for lawful purposes and in accordance with these Terms and applicable laws.
Authorized Use of DOT Numbers. You represent and warrant that you have the legal authority to connect and use the U.S. DOT number(s) you provide to VantagFleet. You may only link DOT numbers for carriers for which you are an authorized representative, owner, or otherwise permitted to manage compliance and reporting. Misrepresentation of authority may result in immediate termination of your account.
You may not misuse the Service, attempt to gain unauthorized access, or use the Service in any way that could harm us or other users.
When you connect an Electronic Logging Device (ELD) provider (Motive, Geotab, or other supported providers) to VantagFleet, you grant VantagFleet permission to act as your read-only representative for that ELD account. We will access your ELD data solely to retrieve GPS, odometer, trip, and related information necessary to provide IFTA automation, live fleet tracking, and compliance features. We do not modify, delete, or submit data to your ELD on your behalf unless explicitly part of a feature you use. You may revoke this access at any time by disconnecting the integration in your VantagFleet Integrations settings.
You retain ownership of data you submit to the Service. By using the Service, you grant us a limited license to use, store, and process your data as necessary to provide and improve the Service and as described in our Privacy Policy. You are responsible for the accuracy of data you provide and for ensuring that your use of the Service complies with applicable regulatory and legal requirements for your fleet and operations.
Certain parts of the Service are subject to fees as described on our pricing page or in a separate written agreement. Subscription terms include the following:
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE DISCLAIM ALL WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR THAT IT WILL MEET YOUR SPECIFIC COMPLIANCE OR OPERATIONAL REQUIREMENTS. YOU USE THE SERVICE AT YOUR SOLE RISK.
VantagFleet provides automated IFTA calculations and reporting tools based on data retrieved from third-party ELD providers and other sources you provide. VantagFleet is not a licensed tax advisor, accountant, or government agency. The Service is a tool to assist with record-keeping and reporting; it does not constitute tax or legal advice.
The Customer (and, where applicable, the Carrier) retains sole responsibility for the accuracy, completeness, filing, and payment of all IRP and IFTA taxes and related obligations. Under IFTA and IRP rules, the Carrier is the designated "Record Keeper" and is ultimately responsible for the accuracy of its tax filings. VantagFleet shall not be liable for any audits, fines, penalties, or other consequences resulting from data discrepancies, calculation errors, or failure to file or pay taxes in a timely manner.
You are advised to review all generated reports and to consult a qualified tax advisor or regulatory compliance professional before submitting any filings to state or provincial authorities.
VantagFleet depends on third-party ELD and telematics providers (including but not limited to Motive and Geotab) for data synchronization. We are not liable for any failure or delay in the Service caused by the unavailability, outage, or failure of Motive, Geotab, or any other third-party API or service. We will use commercially reasonable efforts to restore connectivity when possible but do not guarantee uninterrupted access to ELD-derived features.
To the maximum extent permitted by law, VantagFleet and its affiliates shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or for loss of profits, data, or business opportunity, arising from or related to your use of the Service (including but not limited to reliance on IFTA or compliance outputs). Our total liability shall not exceed the amount you paid us in the twelve (12) months preceding the claim.
You agree to indemnify and hold harmless VantagFleet and its officers, directors, employees, and agents from any claims, damages, or expenses (including reasonable attorneys' fees) arising from your use of the Service, your violation of these Terms, your violation of any applicable law or third-party rights, or any tax or compliance liability arising from your filings or reporting.
We may suspend or terminate your access to the Service at any time for violation of these Terms or for any other reason. You may terminate your account by contacting us. Upon termination, your right to use the Service ceases; we may retain and use your data as permitted by law and our Privacy Policy.
These Terms constitute the entire agreement between you and VantagFleet regarding the Service. Our failure to enforce any right or provision of these Terms shall not constitute a waiver of such right or provision. If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. We may modify these Terms from time to time; your continued use of the Service after such modifications constitutes your acceptance of the revised Terms.
For questions or notices regarding these Terms of Service, please contact us at info@vantagfleet.com. Our Privacy Policy is available at /privacy.